Mileage Reimbursement Calculator

IRS mileage reimbursement is an amount per mile ($/mile) that the IRS allows businesses to reimburse their employees for trips made using a personal vehicle. This amount is unrelated to the car type. Besides the mileage reimbursement rate form, taxpayers have the option of calculating the actual costs. However, not all costs can be involved in IRS mileage reimbursement, for example, food, lodging, parking fees, tolls, minor accidents, or repairs. Standard mileage rates include fuel, oil changes, depreciation, insurance, etc.

Rates are announced yearly by the IRS, and you may find all of them on their website. Below, you may find a few examples of previously announced federal mileage rates for the three purposes. Based on these values, you will be able to calculate mileage reimbursement. Follow the steps in the next section to learn how to do this yourself.

1. Define your tax year for the IRS mileage rate.

2. Find your mileage reimbursement rate — you may use the data in the previous section.

3. Count the miles that were driven for each purpose (business, medical, or charity).

4. Multiply the miles from point 3 with the IRS mileage rate from point 2.

5. Your IRS mileage reimbursement is calculated!

In this section, you will see an example of how to use federal mileage rates in practice. Let's imagine that an employee drove 50 miles for business purposes, 30 miles for medical purposes, and 100 miles for charity purposes in 2019. Accordingly, the mileage reimbursement rates are , , and respectively. Your reimbursement in this example would be . You can check the calculations below for the IRS mileage reimbursement:

That is:

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